HFP Racing Policies & Procedures
An HFP Racing owned or managed event may be delayed or canceled due to adverse, inclement, or unsafe weather. Should the event be delayed, the starting time of the event will be moved back accordingly. The delay will be communicated to all participants. The HFP Racing management team and local law enforcement has the authority to cancel an event. If cancellation of an event takes place, please follow instructions of the event officials and local law enforcement personnel.
Your entry fee is not refundable if an event is canceled due to adverse, inclement, or unsafe weather. The Race Director also reserves the right to modify the course at any time before or during an event by his/her own judgment or if instructed by local law enforcement personnel or park officials.
Only those participants registering online and choosing the shirt sizes available at the time of that registration will receive the t-shirt size requested. Others will receive one of our cool generic race t-shirts. After the completion of the event, left over race shirts will be available for exchange.
NO CASH REFUNDS, NO EXCEPTIONS. 50% of HFP owned event entry fees may be credited to a future HFP Racing owned event (FIT Family Series, Triple-T, Little Smokies, Deer Creek Fall Challenge) in the same calendar year. A credit must be processed at least 14 days prior to the event through the TriRegistration registration page. A credit cannot be granted within 14 days of the event date. To process your credit, go to the TriRegistration website and log in, then choose the event you wish to make the change or credit with. Contact firstname.lastname@example.org if you have trouble.
There is a $35.00 charge for returned checks.
Event entry fees are not transferable to another person. This is considered to be fraud by the USA Triathlon organization, which issues our event insurance.
HFP Racing does NOT offer mail-in entries. All registration is available online or in person the day before the event. There is NO race day registration at HFP-owned events.
You may have your award mailed to you for a shipping and handling fee of $9.00. Contact HFP’s customer service via email to arrange for this service.
Photo ID and USAT card (if applicable) is required at packet pick-up. You and only you can pick up your race packet. If you arrive at the race site without photo ID, you will have to participate as a spectator only. Sorry, USAT does not allow us to give you your race packet.
(for multisport events sanctioned by USA Triathlon)
USAT requires that all USAT-sanctioned events charge an additional $12.00 per person ($10.00 age 17 & under) USAT fee for non-USAT members. This fee is a temporary one-day license, which allows you to participate in that USAT-sanctioned event. Current USAT members do not incur this fee. For membership information, visit www.usatriathlon.org.
HFP is a family run, family centered business. As such, HFP believes that family and children come before racing. For this reason, racers are reminded that they are responsible for not only themselves, but also their children on race day. HFP does not assume responsibility for any child left unattended on race day and during the event, and anyone who violates this rule may be disqualified from the race.
During the swim portion of the race, please take note of the following:
- Lifeguards are stationed along the course for your safety. Please respect them and their job. If a lifeguard approaches you and asks if you are okay, it is not an insult. They are trained to look for certain signals, such as a swimmer’s face out of the water for a prolonged period, and are checking in to make sure you are safe. If you need immediate assistance, roll onto your back and wave your arms. Lifeguards are trained to look for this as a sign of distress and will respond immediately.
- If you need a break, approach the nearest lifeguard. Lifeguards are available to provide brief rest for swimmers who need a breather. When approaching the guard, they will offer you their rescue tube to hold on to. Please do not grab the lifeguard’s boat; this is for the guard’s safety, and they will back away if you try. You may rest on the rescue tube for as long as you need to without penalty. If you need immediate assistance, roll onto your back and wave your arms in the air.
- Wear your swim cap at all times. Swim caps are mandatory during the swim so that lifeguards can see you. Caps should be light- or neon-colored (white, green, yellow, pink, bright blue, etc) so that they are visible against the water. Wearing your cap makes it easier for a lifeguard to track you through the water and ensure that everyone is still above water. If the lifeguards cannot see you, they cannot help you.
- Know your physical limitations and expectations. Do not attempt a swim for which you are unprepared. Understand that swimming in open water is different than swimming in a pool and that you must adapt to the different environment. Know the distance of your race and be sure you are comfortable swimming that distance. Have an idea of what you expect going into the race, but be prepared to adjust if you need to. Do not try to “push through” something that you shouldn’t. If you have a problem during the race, take care of it immediately. Your time is meaningless if you have to be removed from the race by medical staff. This applies to all sections of the event but is particularly important during the swim. If you have a medical problem during the race, get the lifeguards’ attention.
- Understand the environmental factors. The water temperature will often be colder than the air temperature, making the risk for cramping and hypothermia greater. Stretching and warming up in the water prior to the race can help reduce your risk of cramping, and a proper wetsuit will reduce the risk of hypothermia.
- Cramps are a significant problem during swimming events and can easily cause distress or drowning. Trying to “push through” a cramp is not always effective and may make the spasm more painful and debilitating.
- Respect the whistle. If a lifeguard blows their whistle, they have a reason. Three blasts indicates an emergency. Lifeguards will generally try to stay out of the swim lane, but in an emergency they must reach a victim as quickly as possible. This may mean cutting through the swim lane and cutting off swimmers. If you hear an emergency signal nearby, be aware that a lifeguard may be entering the swim lane and you may need to give them space.
Every effort is made to ensure the accuracy of the information found within HFPracing.com. No warranty, expressed or written, is made regarding the content of this site. HFP Racing will not be held liable for mistakes, typographical errors, omissions, or other errors which may render some information inaccurate. Information and policies found within this site is subject to change without notice.